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Roles & Responsibilities

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Troop Elected and Appointed Scout Offices

Troop 32 is a "boy led" troop.  Therefore there are many leadership positions that they will have the opportunity to fulfill.  Most positions are rotated so that all of the boys have the experience of leading different groups and learning new responsibilities.   For a detailed listing, click here.

Troop Committee and Parent Support

As a Troop Committee or Parent Support volunteer, you can help enrich the lives of boys and make a difference in the type of men they become. Since 1910, it has been the mission of the Boy Scouts of America to serve others by helping to instill values in young people, to prepare them to make ethical choices over their lifetime and to achieve their full potential.

Boy Scouting works toward three aims; growth in moral strength and character, participating citizenship and the development of physical, mental and emotional fitness. Working as a team in support of the troop and its Scoutmaster, you can help your youth members to develop the confidence, skills, character and mental fitness that will allow them to give quality leadership to society.  For a detailed listing, click here.

What is a Leader?

A leader is expected to get others to work together.  If others think of you as the boss, you're probably not leading.

If they think of you as one of the guys and everything you set out to do is getting done, you can bet you're doing a pretty good job of leading.

 - From Junior Leader Handbook


 


Troop Elected & Appointed Scout Offices

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SENIOR PATROL LEADER - SPL

SPL is elected by the Scouts to be the top junior leader in the troop. He reports to the Scoutmaster. His job is to:

  • Run all troop meetings, events, activities, and annual program planning conference
  • Appoint other troop junior leaders with advice of Scoutmaster
  • Assign duties and responsibilities to junior leaders
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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ASSISTANT SENIOR PATROL LEADER - ASPL 

ASPL is elected by the Scouts to be the second highest junior leader in the troop. He reports to SPL & Scoutmaster. He acts as the SPL when SPL isn't there. His job is to:  

  • Help SPL lead meetings & activities
  • Run the troop when SPL isn't there
  • Help train and supervise troop scribe, quartermaster, librarian, historian & chaplain aide
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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PATROL LEADER - PL

PL is elected by Scouts in his patrol. He reports to SPL unless you are a new Scout patrol. Then he works with New Troop Guide. His job is to:

  • Plan and steers patrol meetings
  • Help Scouts advance
  • Keep patrol members informed
  • Know what his patrol members and other leaders can do
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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ASSISTANT PATROL LEADER - APL

APL is elected by Scouts in his patrol. He reports to PL unless his patrol has New Troop Guide. His job is to:

  • Help patrol leader plan and steer patrol meetings and activities
  • Help PL keep patrol members informed & Help patrol get ready for all troop activities
  • Lend a hand controlling the patrol and building patrol spirit
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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TROOP GUIDE

He works with new Scouts & helps them feel comfortable & earn their First Class rank in first year. He reports to Scoutmasters. His job is to:

  • Teach new Scouts troop operations & basic Scout skills
  • Guide new Scouts through early Scouting activities
  • Shield new Scouts from harassment by older Scouts
  • Help new Scouts earn First Class rank in first year
  • Coach the patrol leader of new Scout patrol on his duties
  • Talks to each new Scout on Scouting challenges
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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QUARTERMASTERS

The quartermaster keeps track of troop equipment and sees that it is in good working order. He reports to ASPL & Scoutmaster. His job is to:

  • Keep records on troop equipment
  • Make sure equipment is in good working condition
  • Issue equipment and makes sure it's returned in good condition
  • Make suggestions for new or replacement items
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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SCRIBE

The Scribe keeps troop records. He records Scout attendance at troop meetings and advancement. He reports to ASPL & Scoutmaster. His job is to:

  • Record each Scout's attendance
  • Set up appointment for Advancement with Board of Review Chairman
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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HISTORIAN

The historian keeps a historical record or scrapbook of troop activities. He reports to ASPL & Scoutmaster. His job is to:

  • Gather pictures and facts about troop activities and keeps in file or scrapbook
  • Keep information about former members of troop
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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LIBRARIAN

The librarian takes care of troop literature such as Merit Badge Books you can borrow. He reports to ASPL & Scoutmaster. His job is to:

  • Take care of troop library by keeping record of books and pamphlets troop owns, adding new items as needed, keeping books & pamphlets available for borrowing, keeping a system for checking books and pamphlets in and out and following up on late returns.
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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CHAPLAIN AIDE

The chaplain aide plans for the religious observance in troop activities and promotes the

religious emblems program. He reports to ASPL & Scoutmaster. His job is to:

  • Help plan for religious observance in troop activities such as prayer before meals and
  • troop functions
  • Tell Scouts about the religious emblem program for their faith
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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NEWSLETTER STAFF

The newsletter staff gathers articles such as Scoutmaster's Minute & Patrol reports from Patrol Leaders. Editor reports to Scoutmaster. Their job is to:

  • Facilitate collection of newsletter articles from Patrol Leaders, Scoutmasters and Committee Members
  • Write articles of interest for Troop & obtain articles of interest from Troop members
  • Organize, type, print & send out newsletter
  • Aid in other troop communication medium, as needed (e.g. Web site, Troop Guide Book)
  • Set a good example, Wear Scout uniform, Live by Scout Oath and Law & show Scout Spirit

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JUNIOR ASSISTANT SCOUTMASTER - JASM

A JASM is an assistant scoutmaster in all ways except where legal age and maturity is required. He must be at least 16, but not yet 18. He is appointed by the scoutmaster because of his leadership ability. He reports to the scoutmaster.

 

 

Some of the duties:
 

Function as an Assistant Scoutmaster

Perform duties as assigned by the scoutmaster

Set a good example

Enthusiastically wears the scout uniform correctly

Lives by the Scout Oath and Law

Shows scout spirit.

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Troop Committee and Parent Support

It is important to note that these job descriptions constitute a target. All of these positions and responsibilities will not always be filled, and multiple jobs are usually necessary for some people. Although not ideal, if there are not enough volunteers available, some of these functions will not be served.

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COMMITTEE

Provide adequate meeting facilities
Advise Scoutmaster on policies relating to Boy Scouting and the chartered organization (see BSA Liaison)
Carry out the policies and regulations of the Boy Scouts of America Support leaders in carrying out the program
Plan and execute financial responsibilities
Obtain, maintain and care for troop property
Assure that quality adult leadership is recruited and trained

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CORE OFFICERS

Committee Chair (may not be a uniformed leader)

Lead Committee in fulfillment of its responsibilities for the Troop (above)
Schedule, prepare for and lead monthly meetings (coordinate with Scoutmaster)
Provide leadership to and facilitate good communication between all Committee and Parent Support positions
Work with Membership Director and Parent Support Organizer to see that all Committee and Parent Support positions are filled, and that appropriate training and support has been provided for adult volunteers
Maintain positive relationship with Chartered Organization
Maintain positive relationship with and provide support for Scoutmaster and Uniformed Leaders (in order that they can deliver a quality Boy Scout program)
Work with Committee and Uniformed Leaders to assure that BSA health and safety guidelines are being followed


Secretary
(may not be a uniformed leader)

Keep and prepare minutes of monthly meetings
Send out reminders for monthly meetings
Handle publicity
Handle Committee written communications
Act as Committee Chairperson when s/he is not available
Maintain Committee records, policies, insurance documents, etc.


Treasurer

Handle all troop funds, financial records & obligations
Maintain Operations Account, capital Transportation Account and Individual Scout Accounts
Maintain Troop Financial Policies and Procedures (at Committee direction)
Present financial reports as required at Committee meetings
Keep Scout families aware of Individual Scout Account status

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ADVANCEMENT

Director (may not be a uniformed leader)

Work with Membership Director and Parent Support Organizer to see that all Advancement positions are filled, and that appropriate training and support has been provided for adult volunteers
Oversee and coordinate Scout advancement support areas, including Board of Review, Court of Honor, Records & Badges and Eagle Projects
Work with Scoutmaster, Uniformed Leaders, Troop Committee and Court of Honor Organizer to schedule and prepare for periodic Courts of Honor
Work with Scoutmaster and Uniformed Leaders to support and encourage an appropriate pace of Scout advancement for each boy
Assure that a monthly Board of Review is held
Assure that the Troop Librarian maintains and keeps readily available a proper selection of merit badge pamphlets
Make available an up-to-date Merit Badge Counselor list
Maintain up-to-date Scout advancement records for Troop, and make this information available Uniformed and Committee Leaders, Boys Scouts and their parents
Receive properly completed and signed Merit Badge Applications, and supply Merit Badges to Troop Officers for presentation to Scouts
Maintain a supply of badges, applications, and other items relating to advancement


Board of Review Chair
(may not be a uniformed leader

Work with Troop Scribe to prepare list of Scouts who will appear at each Board of Review for advancement approval
Schedule and prepare for monthly Boards of Review, and Eagle Boards of Review
Work with Advancement Director and Parent Support Organizer to properly staff and train members of the Board of Review, and prepare for future Chairpersons
Provide results of Reviews to Scouts, Advancement Director and Records & Badges Organizer


Board of Review Member
(may not be a uniformed leader)

Understand requirements for advancement at each level of scouting
Know key advancement skills and knowledge to properly review Scouts
Attend and participate in monthly Boards of Review, and Eagle Boards of Review Positively participate in and support Scout advancement


Court of Honor Organizer

Work with Advancement Director and other Uniformed and Committee Leaders to schedule periodic Courts of Honor
The list of preparation duties for the Organizer and his/her volunteers includes;
Organize program and agenda (with Uniformed and Committee Leaders)
Collect names of presenters and recipients of awards & advancements
Arrange for program and invitation printing
Arrange for refreshments
Arrange for safe storage of Troop-owned property used for Court of Honor
Arrange for facility rental
Oversee stage set-up, and arrange for use of special props associated with Eagle Court of Honor

 

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FUNDRAISING

Fundraising Director

Work with Treasurer and Troop Committee to set goals for fundraising efforts to benefit the Troop and Individual Scout Accounts
Work with Membership Director and Parent Support Organizer to see that all Fundraising positions are filled, and that appropriate training and support has been provided for adult volunteers
Work with the Organizers of specific fundraising programs (Arts & Apples, Wreath Sales, etc.) to plan the scheduling and execution of these efforts well in advance
Act as liaison for fundraising Organizers to the Troop Committee and Treasurer - specific responsibility for accounting support (plus verification & auditing)

 

NOTE: This person should be someone who has previously organized one of these fundraising efforts, and/or has served on the Troop Committee, and has the experience to act as an advisor to the Organizers.

Arts & Apples (Pie Sale) Organizer

Work with Director to schedule and plan entire effort well in advance
Work with Fundraising Director and Parent Support Organizer to recruit volunteers for each aspect of the work
Provide supplies, support and guidelines for families to bake their share of the pies at home (and arrange for family pie pick-up on Festival weekend)
Assure that all Troop baking and selling supplies are purchased
Make arrangements for facility usage/rental (pie-making, pie storage, etc.)
Communicate with Paint Creek Center for the Arts to reserve space at the Festival, and to understand the rules for set-up, selling, clean-up, etc.
Coordinate pie-selling guidelines and prices with OPC (the other group selling pies at the Festival)
Lead and coordinate volunteers throughout the project
Work with Director to keep track of project finances


Wreath (and Roping) Sale Organizer

Work with Director to schedule and plan entire effort well in advance
Work with Fundraising Director and Parent Support Organizer to recruit volunteers for each aspect of the work
Select/confirm suppliers, and obtain firm prices and ordering dates
Work with Director and Committee to decide on Troop selling prices
Prepare all printed materials, including; letter to parents, customer order form, master order form and other selling aides (most of this is already on "disk")
Make advance arrangements for order pick-up and distribution to Scouts
Maintain Scout orders and payments on spreadsheet (already on disk)
Work with Director to keep track of project finances
Place orders with suppliers prior to deadline
Oversee pick-up and distribution of orders
Lead and coordinate Scouts and volunteers throughout the project

 

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SCOUT ACTIVITIES

Scout Activities Director (preferably a uniformed leader)

Work with Scoutmaster, Uniformed Leaders, Service Projects Organizer and Troop Officers (PLC) to select, schedule and plan activities and outings for the Boy Scouts
Work with Treasurer to handle the finances
Assure that Scouts with leadership responsibilities associated with each event are prepared to handle their work
Prepare, distribute and collect permission slips and money (or account withdrawals) Assure that adequate Adult Leaders are present to lead and supervise
Work with Membership Director and Parent Support Organizer to see that all Scout Activity positions are filled, and that appropriate training and support has been provided for adult volunteers


Service Projects Organizer

Work with the Activities Director, Scoutmaster, Uniformed Leaders and Troop Officers (PLC) to select, schedule, promote and plan Service Projects to benefit the community
Lead and coordinate Scouts and other volunteers throughout each project

 

 Transportation & Tour Permit Organizer

Work with Scout Activities Director to qualify and recruit drivers for each event
Provide maps and/or directions to drivers
Assign Scouts and non-driving adults to vehicles, and provide this list to the Boy Scout Scribe
Maintain current driver, vehicle and insurance information necessary to file Tour Permits with Clinton Valley Council
File Tour Permit at least two weeks in advance of every trip (this may be done by facsimile)
Remind drivers of safety precautions, including the necessity to have every passenger in a seat belt at all times

 

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MEMBERSHIP & STAFFING

Membership Director

Work with Scoutmaster, Uniformed Leaders and Committee to determine the ideal number of boys for Troop 32 (based on structure and available facilities), and assist Recruiting & Orientation Leader with development of a recruiting program to achieve that target number
Register adult leaders
Maintain all registration and rechartering records
Work with Recruiting & Orientation Leader and Parent Support Organizer to orient parents of new Scouts, and to urge participation and support
Maintain current Troop Roster (Scouts, parents, addresses, phone #, patrol)
Lead process of Troop Rechartering, with assistance from Parent Support Organizer and Troop BSA Liaison
Maintain a Troop 32 Orientation Pocket. This folder contains explanation of troop structure, rules & guidelines, equipment needed, parent participation expectations (and Troop Resource Survey), current calendar, roster, etc. The folder would normally be given to parents by the Recruiting & Orientation Leader.


Recruiting & Orientation Leader
(preferably a uniformed leader)

Lead Scout recruiting effort with assistance from Membership Director, and according to target number established by the Troop Committee
Acquaint prospective and new Scouts and their parents to Boy Scouting in general, and to Troop 32 in particular
Register new (and transfer) Scouts into BSA and into Troop 32, including; registration form, health form, parental release form, uniform completion, and fee collection (turn forms into Membership Director, and fees into the Treasurer)
Oversee orientation of new Scouts and their parents into the Troop (provide with Troop 32 Orientation Fccke4


Parent Support Organizer

Work with the Troop Committee to develop and maintain a Troop Resource Survey form - a questionnaire to inform the committee what professions, special interests and skills are available to the troop
Assure that all adults associated with the troop have filled out the Survey, and keep these records available for reference when looking for adult volunteers to serve in certain capacities
Act as a liaison between the Troop Committee and Uniformed Leaders with Parents to assure that there is good communication
Help the Troop Committee to fill positions with qualified volunteers, planning in advance for vacancies whenever possible
Work with the Membership Director, Recruiting & Orientation Leader, and other leaders to assist in the orientation of new adults
Work with the Troop Committee, Uniformed Leaders and the Membership Director to schedule, plan and execute Family Night Programs and other family inclusive activities

 

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ADDITIONAL KEY RESPONSIBILITIES

BSA Liaison (National/CVC/Oiibwa/Kiwanis)

Attend key meetings (e.g. Roundtable) to represent the troop, and to stay aware of BSA and chartered organization activities
Work with Committee Secretary to assure that proper communication and a positive relationship with the governing organizations is maintained
Stay informed of BSA and chartered organization guidelines and regulations, and see that the Troop Committee, Scoutmaster and Uniformed Leaders are advised of changes
Assist Membership Director with troop rechartering process
Present Friends of Scouting contribution program (annually)


Equipment Director

Repair and maintain troop trailer
Repair and maintain troop equipment
Keep and arrange for adequate inventory of equipment and supplies relating to the outdoor program
Arrange for storage of troop food between outings (non-perishables)
Assist Uniformed Leaders in training of Quartermasters
Provide annual inventory of equipment for insurance policy to Troop Treasurer
Work with Troop Committee to assure safe storage of troop trailer

 

Newsletter & Web Communications Coordinator/Advisor

  • Coordinate communication of troop related information, primarily through:
    -- Monthly troop newsletter
    -- "On Line" World Wide Web site, accessible through the public internet
    -- Troop 32 "Guide Book"
  • Primary audience:
    -- New and current Troop 32 Scouts, Parents, Leaders, Committee & Advisors
    -- Potential future Troop 32 Scouts & parents, guests & visitors
    -- Service organizations
  • Provide an avenue of communication for troop committee and parent support leaders as well as opportunities for scout service & advancement

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